Trustee Minutes

Minutes of the Richard Sugden Library Trustees Meeting

March 12, 2018

In attendance:

Cheryl Donahue, Library Director, Deborah Kirk, Children’s Librarian

Trustees: Amy Paul, Mary Anne Slack, Lynn Dobson, chair


The minutes of the February meeting were read and accepted.


Children’s Librarian’s Report:

  • Children’s programs attendance has remained steady.
  • The children’s librarians participated in Dr. Seuss Day at Wire Village School.
  • The Winter Olympics program was popular, with 50 participants in three days.
  • Debbie attended the Department Head meeting while Cheryl was on vacation.
  • Kids’ Day at the Library brought in 39 children in a span of 4 hours. Twenty new library cards were processed. Parents and children teamed up for a scavenger hunt.


Library Director’s Report:

  • Cheryl met with Bill Ross, Interim Town Manager on February 12th to discuss replacing the HVAC system. MPC and GGD also attended. A capital expense request will be submitted. Replacement will be done in three stages: a new boiler system ($60,00 FY18), new air conditioning system ($200,000 FY19) Specifications will be done by Garcia, Galuska, DeSousa.
  • Cheryl was a reader for Dr. Seuss Day at WVS. On March 6th she attended Legislative Day in Boston.
  • Cheryl will attend the Director’s Roundtable in Sturbridge on March 14th.
  • Cheryl will participate in the Community Resilience Building Workshop at the Senior Center on April 6th.
  • The library has purchased two Hot Spots, devices that provide internet access at home. They are now available to patrons. More may be purchased if the program is successful.
  • The trustees voted to accept as written the Hot Spot Borrowing Agreement.
  • The trustees voted to accept as written the Telescope Borrowing Agreement.
  • The trustees voted to accept as written the Kill-O-Watt Borrowing Agreement.
  • Adult programming continues with jewelry making, writer’s group, cook book club and computer classes. Open Mic Night resumes monthly starting April 10th from 6-9 PM.
  • Frank Morrill has a collection of historic photographs and cameras in the display case.
  • The library purchased $750 worth of books for children and adults from memorial contributions in honor of Colleen Ledoux.

Building Isssues:

The HVAC system is working on only one boiler, rather than two. The system has been shutting down. Costs of repair continue to accrue.


The meeting was adjourned at 5:40 PM. The next meeting will be held on Monday, April 9th at 4:30 PM.